Couldn’t you simply whisper abracadabra and find yourself in the new establishment? All arranged and looking as new as you had pictured it. It smells like the impossible because that sparkling office layout on the other city awaits you on the other side of headaches or proper planning, depending on your choices. Commercial moving is not attractive. Not even for a minute. Unless for the little excitement that comes with working in a new city. But other than that, it’s everything from exhausting, time-consuming, not forgetting all the adjustments you and your employees have to make. Below is a moving schedule for my office move to make your work easier.

 

My Office Move Schedule To Avoid Stress!

  • Plan! Plan! Plan!
  • 6 months prior
  • Arrange sensitive documents

It includes insurance documents, contracts and agreements, and other important records. It’s even better to place them in a separate space to help organize yourself during the moving process.

  • Let your employees know

Switching a favorite restaurant is nothing compared to an employee who has to change their kid’s school. It can be emotionally disorienting for some, so it’s important to tell them as early as possible. You can opt for a detailed email or hold a presentation about the biggest news of the year. Just ensure you are detailed enough. Include details about the new location, address, moving dates, and most importantly, how they should contribute to the transition. Also, ask for feedback after a few weeks.

  • Draft your budget and note anything you may have to purchase

With the contributions of stakeholders and company leaders, pin down all the factors to consider for all move-related finances. Also, find out if you will be using cards or submitting invoices for payments. Is there anyone who should approve vendor contracts? Remember, if you need more than one person for the approvals, get busy now!

  • Determine the simple but important information

It incorporates the headcount and size of the current and new office. After that, speak with the managers to establish workflow strategies after the move.

  • Do you need everything?

Most times, everything won’t make it to the new office. So, figure out what you must include while moving. Go ahead and make a list on paper.

  • Packing
  • 3 months before the final day

Establish the vendors and services you require, including the moving crew, boxes, trucks, and cleaning services.

Find the ideal office moving company. If you think that planning is super important, you’d be surprised by the influence of a moving crew. They define your moving process. If you have recommendations from friends and family, that’s a great place to start. Interview each one to determine how flexible they are on their work hours. How much do they charge? Per hour or tasks done? Besides, what are their services, do they clean too? Their reviews may help.

Pick out the boxes. Should you do it three months in advance? I mean, it sounds like the easiest task ever. But wait until you hunt the internet for moving boxes, and the extensive selection will leave you wondering. Focus on your budget, timeframe, and inventory for your selection.

Are your office furniture movers your one-stop shop for everything? If they won’t handle all the moving activities, from the moving itself to availing the trucks, start by inquiring on the pricing and securing of trucks. Utilize the factors on choosing the moving company. Once you have a truck(s), it’s time to align the arrivals and departures. Ensure you engage your current and new building manager to have a perfect loading and offloading space and time.

Let the packing begin! Packing is harder than we think. So, start early to avoid the stress that comes with it. Divide this process into short, practical, and manageable increments. And the items into three lists. Start with those that go weeks or months before the next use. Then those you wouldn’t throw away because they enhance the quality of life, but the business will do fine without them. Finally, the necessities; these are the engine, and you can only pack them on the previous day or day of the move.

 

Moving

A few months to the new office!

Label each box and the new space to have the moving crew do everything right the first time.

Talk to the employees to iron out any details they may have missed.

Ensure the utilities in the new building are ready for you to move in, including the phone systems, water, electricity, and the internet.

Create an arrangement for the office layout.

Check with the new building manager if everything is well-connected.

Move!

We have established a schedule for ‘my office move’ above. It will promote a smooth transition into your new office. While at it, choose the right moving crew, who will play a major role in ensuring a simpler process!

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